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Many of the fields that are monitored on the
SmartOB Prenatal Forms are protocol driven. But the exact times and values may
vary from practitioner to practitioner. This is what the Preferences sheet is
for. It provides the User with the opportunity to set his/her individual
preferences regarding the protocols.
In addition, you can
assign a passcode to all
the cells. On paper charts, anyone can change any value. With these forms you
can protect every cell form unauthorized changes.
On paper charts, anyone can write anything
anywhere and you never know who was responsible. With these forms you can log
every entry made. See Tracking Log .
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This is the Preferences Sheet for
Version 2. The Preferences Sheet for Version 3 is below. Read
through it thoroughly. Only the central column is available to the User.
Passcode Protecting Cells:
The first row allows you to set a password to protect cells on the forms
from changes. This makes the forms extremely medical-legally secure.
However, it also means that every time you make a change from the
default values, if you retained any, you would be required to supply a passcode.
This sheet should be
self-explanatory. If you leave any of the fields empty, no warning will
be given at any time for that data; e.g., HCV is empty by default.
Therefore, if left empty, no warning will ever be given to remind you to
document the HCV.
TRACKING LOG:
The option to turn the Tracking Log On or Off is at the bottom of the
Preferences Sheet. The Tracking Log is Off by default. |
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This is the Preferences Sheet for
Version 3. The instructions below apply to this Preferences Sheet.
The changes to Version 3 from Version 2
include reordering of some of the Preferences as well as some additions.
The ability to set the EGA for
2nd RPR, Sterilization Consent, and Screening Ultrasound
and thereby turn on and off reminders for these values
has been added.
Passcode Protecting Cells:
The first row allows you to set a password to protect cells on the forms
from changes. This makes the forms extremely medical-legally secure.
However, it also means that every time you make a change from the
default values, if you retained any, you would be required to supply a passcode.
TRACKING LOG:
The option to turn the Tracking Log On or Off is at the top of the
Preferences Sheet. The Tracking Log is Off by default. |
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When you're satisfied that the
Preferences sheet represents the protocols that you would like to use,
either select Close Preferences from the SmartOB menu or Right-Click anywhere on the sheet and select
Close Preferences from the pop-up menu. You will
be presented with this window. Selecting Yes closes Preferences
and saves your changes. Selecting No closes Preferences and
discards your changes. Selecting Cancel returns you to the
Preferences sheet. |
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You may also add up to 30 of
your own reminders by either selecting User Defined Reminders
from the menu bar or by selecting User Defined Reminders from
pop-up menu. If you Right-Click anywhere on any Form
you will see a menu similar to the one on the left.
If you then Left-Click on User
Defined Reminders, a box similar to the one below will pop up.
User Defined Reminders allow the
User to add reminders in addition to the standard reminders already
available and set on the Preferences sheet above. This is useful
when a patient requires non-standard recurring tests not available on
the Preferences sheet. For example, a patient is known to have
pre-existing renal disease and you have decided to perform a 24 hour
urine every 4 weeks starting at 20 weeks. Setting a reminder for this is
easy with the User Defined Reminders Form. See below for instructions on
how to accomplish this example. |
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Following the directions above, access
the User Defined Reminders form. To accomplish the above example,
select 24-hr Urine, CrCl, T. Prot, Creatinine from the New Reminder
drop-down list. Then select q 4 weeks from the Frequency
drop-down list. And finally select 20 from the EGA drop-down list
and click or select the Add Reminder button. After the
patient is 20 weeks gestation, this new reminder will pop up as one of
the Reminders and Alerts. You are
not limited to the values in the New Reminder or Frequency Lists. You
may type in any Reminder or Frequency you wish. If you no longer need
the Reminder, select the Reminder and click the Delete
Reminder button. |
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New for version 3.16 of the SmartOB
Prenatal Forms is the menu item User Defined Protocols.
This allows the user to create protocols for up to 30 high risk
diagnoses by either selecting User Defined Protocols
from the menu bar or by selecting User Defined Protocols from
pop-up menu. If you Right-Click anywhere on any Form
you will see a menu similar to the one on the left.
If you then Left-Click on User
Defined Protocols, a box similar to the one below will pop up.
User Defined Protocols allow the
User to add reminders for high risk diagnoses in addition to the standard reminders already
available and set on the Preferences sheet (see
Changing the Reminder/Warning Settings).
This is useful when the user follows a set protocol requiring
non-standard recurring tests not available on the Preferences sheet in
the event of certain high risk diagnoses. For example, if the user
follows a protocol for the management of SLE, the user can create a User
Defined Protocol for SLE containing all the tests that would ordinarily
be done for that diagnosis. Creating a protocol for
this is easy with the User Defined Protocols Form. See below for
instructions on how to accomplish this example. |
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Following the directions above, access
the User Defined Protocols form. To accomplish the above example,
enter Systemic Lupus Erythematosus in the New Protocol Name Field and
select Add Protocol. |
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To activate any protocol for a patient
during their pregnancy, simply follow the directions above to access
this form and select Select Protocol. The protocol will then be
activated for this patient for the remainder of her pregnancy. The user
may also de-select the protocol at any time.
To edit the protocol, select Edit
Protocol to bring up the screen below. |
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This is where the user adds or deletes
the test reminders associated with the protocol and this form is used
the same way as the User Defined Reminders form above.
You are
not limited to the values in the New Reminder or Frequency Lists. You
may type in any Reminder or Frequency you wish. |
*Once you've set up your forms including Headers,
you should save them as your template that you will use over and over.
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