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Navigating Excel forms is fairly easy and
straightforward.
You Tab from field to field or you can simply
click on the fields with a Mouse. You can use a Pen if you're using a Tablet computer.
You cannot access every field. Certain fields are protected because they contain
information that is part of the form or they contain formulas and therefore,
information that is provided or calculated for you. Protecting the fields
prevents accidental deletion of the contents of these protected fields and
increases the speed of data entry.
The SmartOB Prenatal Forms have 5 visible
sheets, Ob Forms 1 through 4 and a second Form 3 called 3b.
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First, you will want to adjust the size
of your forms to fit your screen. The forms are taller than they are
wide (portrait), whereas most computer screens are wider than they are
tall (landscape). Tablet computers have a special feature that change to
landscape when used as a Tablet. And the screen resolution will
determine how much information is shown, so it is likely that you will
want to adjust the size of your forms to match your viewing needs.
If the formatting toolbar is visible,
adjust the image view there (green ellipse). You can type numbers in the
box that will best match your screen resolution. Otherwise click on View
and then Zoom and you will see the box below. (red ellipses) |
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At this point you can click on any of
the radio buttons or type a number into the box on the right of the Custom
selection. You will be able to optimize your view by choosing your
numbers through experimentation.
Once your view is set, this should be saved as part of your template
form so you don't have to change your view every time you see a patient
on the computer(s) you use in the office. Of course you may need to
change this when viewing on remote computers such as at the hospital or
elsewhere. |
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To see the different sheets, simply
click on the tab of the sheet you want to see; e.g., clicking on the Ob
Form 2 Tab (red arrow) activates Ob Form 2.
You can select multiple sheets by using the
Shift or Ctrl keys. If your forms look like the ones on the left and you
click on Ob Form 3 (2) while holding the Shift key down, you will have
selected all the forms. |
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Entries may be typed into empty cells without
warning but when an attempt is made to change a cell, this
warning appears. This is to prevent a cell from accidentally being
altered. The default here is "No," forcing the user to actively select
"Yes," another safeguard. For the ultimate in security, this may be
password protected. See Preferences
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* If you want to modify data in a field without
having to retype the entire field hit the F2
key and you will be able to edit the field.
One nice feature built into Excel is that when
you start typing data into a field that had been typed previously, Excel will
recommend if you want the same data pasted into the current field. Just hit the
return key and the data will be entered for you. This can be quite a time saver.
Right-clicking anywhere on the forms brings up
other menus that are explained elsewhere.
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